Bulletin 3
ORGANIZERS
Latvian Orienteering Federation in co-operation with the Municipality of Madona
Event Director Gunars Ikaunieks, Ildze Straume
Event Secretary Inese Purgaile

IOF Event advisers
IOF Senior Event Adviser Staffan Tunis (FIN)
National Controller Guntars Mankus (LAT)

CONTACTS
Latvian Orienteering Federation
Grostonas iela 6b, Rīga, LV-1013, LATVIA
Inese Purgaile, phone: +371 29751855, e-mail: info@wscup2020.lv
Web: www.wscup2020.lv

MEDIA CONTACT
Gita Sauka gita.sauka@onecom-latvia.com,  +371 28326828

VENUE
Latvia
Situated in north-eastern Europe with a coastline along the Baltic Sea, Latvia features a temperate climate, with average temperature in February being -6 degrees.
Madona
Madona is the host city of the competitions. It is located in the eastern part of Latvia and there are around 8000 inhabitants in Madona.  

EVENT CENTRE
The Event Centre and Competition Centre for all days will be located in the Sports Centre “Smeceres sils”, next to the town of Madona, the driving distance from the Riga International Airport to Event Centre is 180km.
In Event Centre there will be Event office, car parking, Wi-Fi, Media room, WC and transport to model available.
On all competition days finish arena and flower ceremonies will be in “Smeceres sils”.
Google maps - Link

Sport and recreation centre "Smeceres sils"
Lazdonas pag., Madonas nov., LV-4824
Coordinates: 56084'15"N 26019'55"E
http://www.smeceressils.lv/
Contact during competition: Inese Purgaile, phone: +371 29751855, e-mail: info@wscup2020.lv

TEAM OFFICIALS’ MEETINGS
Team leader meetings open for team leaders and the IOF representatives will be held at Madona centre, Saieta laukums 1,  the evening before each respective race.

PROGRAM
Program for Ski Orienteering World Cup, JWSOC and EYSOC is the same all days. Exact starting times will be announced in Bulletin 3.
  Sunday, February 2  
15:00 – 21:00
15:00  
Event office is open – accreditation       
 Waxing cabins open for use
Event centre
 Event centre
  Monday, February 3  
09:00 – 21:00
10:00 – 14:00
15:00
15:00
18:00
 Event office is open – accreditation           
 Model Event WSOC/JWSOC/EYSOC
 Deadline for team changes and late entries
Competition entry deadline - sprint distance
Team officials’ meeting - sprint distance
Event centre
Laudona
Event Office
IOF Eventor
Madona, Saieta laukums 1
  Tuesday, February 4  
09:00 – 21:00
10:00
10:15
10.45
~11:30
11.45 
~12:00   
12.15   
~13:45 
16:00 
17.30
19:00
Event office is open                
First start W17; M17 Sprint    
 Quarantine entry closes      
First start W20; M20 Sprint       
 Flower ceremony W17, M17         
First start W21 Sprint                 
 Flower ceremony W20, M20   
First start M21   Sprint     
 Flower ceremony W21, M21       
Competition entry deadline - long distance 
 Opening ceremony, Prize giving Sprint     
1Team officials’ meeting - long distance  
Event centre
Event centre
Event centre
Event centre
Event centre
Event centre
Event centre
Event centre
Event centre
IOF Eventor
Madona, Saieta laukums 1
Madona, Saieta laukums 1
  Wednesday, February 5  
09:00 – 20:00
10:00
10:00
10:45
12.00
13.00
~13:45
~15:00
 Event office is open     
 First start W21;M21 Long   
Quarantine entry closes W21, M21 
Quarantine entry closes W17, M17, W20, M20
 First start W20;M20 Long  
1First start W17;M17 Long 
Prize giving ceremony W21, M21
Prize giving ceremony M20, W20, W17, M17
Event centre
Event centre
Event centre
Event centre
Event centre
Event centre
Event centre
Event centre
  Thursday, February 6  
10:00 – 20:00
15:00
17:00 
18:00
 Event office is open
Competition entry deadline – middle distance
Reception at Madona municipality for team leaders
Team officials’ meeting - middle distance   
Event centre
IOF Eventor

Madona, Saieta laukums 1
  Friday, February 7  
9:00 – 20:00
10:00
10.00
10.05
10:40
10:45
~11:00
11:30
~11:45
12:30
~12:35
~13:30
15:00
19:00
Event office is open       
Quarantine entry closes
M17 Middle mass start 
W17 Middle mass start 
M20 Middle mass start  
W20 Middle mass start 
Flower ceremony W17, M17   
W21 Middle mass start
Flower ceremony W20, M20
M21 Middle mass start
Flower ceremony W21
Flower ceremony M21 
Competition entry deadline – relay
Team officials’ meeting - relay distance
Event centre
Event centre
Event centre
Event centre
Event centre
Event centre
Event centre
Event centre
Event centre
Event centre
Event centre
Event centre
IOF Eventor
Madona, Saieta laukums 1
  Saturday, February 8  
09:00 – 17:30
10:00
10:00
10:05
10:10
10:15
11:15
~11:50
12:10
13:40
~13:50
18:00
 Event office is open  
Quarantine entry closes  
Start M20, Relay    
Start M17, Relay      
Start W20, Relay    
Start W17, Relay     
Start W21, Relay       
Flower ceremony M20, W20, M17, W17 
Start M21, Relay   
Public race        
Flower ceremony W21, M21
Prize giving ceremony, Closing ceremony and Banquet
Event centre
Event centre
Event centre
Event centre
Event centre
Event centre
Event centre
Event centre
Event centre
Event centre
Event centre
Madona, Sports center
  Sunday, February 9  
  Departure  

CLASSES
All competitors represent a National Federation. A competitor may represent only one National Federation during any one 12-month period running from November to October. Competitors shall have full passport holding citizenship of the country of the National Federation they are representing.
If a federation is unable to make up full relay teams, it may form incomplete teams or teams with competitors from other federations. The results of incomplete teams and teams with competitors from more than one Federation are not considered in determining the placings in relay competitions.
Under no circumstances may persons, other than competitors entered for the competition, participate in the competition.
Ski Orienteering WCUP        
WCup has 2 classes – men and women.
A federation may enter a team of unlimited number of competitiors and officials.  However, on each individual competition, every federation may enter up to 6 men and 6 women. In the relay, each federation may enter 2 teams in each class, consisting of 3 athletes.
JWSOC       
JWSOC has 2 classes – M20 and W20, for competitors born in year 2000 or later
A federation may enter a team of up to 14 competitors, up to 7 women and 7 men. On each individual competition, every federation may enter up to 6 men and 6 women. In the relay, each federation may enter 2 teams in each class, consisting of 3 athletes.
EYSOC        
JWSOC has 2 classes – M17 and W17, for competitors born in year 2003 or later
A federation may enter a team of unlimited number of competitiors and officials.  However, on each individual competition, every federation may enter up to 6 men and 6 women. Only competitors representing member Federations of the IOF, defined by the International Olympic Committee as belonging to the European continent, can compete in EYSOC. Competitors representing other member Federations of the IOF can participate in  EYSOC but will not be eligible for European titles, medals or diplomas.
In the relay, each federation may enter 2 teams in each class, consisting of 3 athletes. The EYSOC-competitors may participate in the JWSOC relay event.

IOF ATHLETE LICENCE
All WCUP participants need a valid IOF Athlete licence.
To have a valid licence, the athlete need to sign an athlete licence form and pay an annual fee of 30 EURO. If the athlete has signed the form in previous years they don’t need to sign a new form. Payments of the annual licence fee is done in IOF Eventor, please consult the proper IOF Eventor Guide for this.
To find the rules and forms and more information, please consult: Athletes licence

DEVIATIONS FROM THE RULES AND CLARIFICATIONS
It is not allowed to participate in more than one championship during the week, with these exceptions:
Participants from JWSOC may participate in the WCup relay
Participants from EYSOC may participate in the JWSOC relay
* An athlete must be registered as a participant for all events they are going to participate in before January 27, 2020
* It is not allowed to participate in more than one event per single competition day
* All participants in the WCUP must have a valid IOF athlete license
* Accreditation fee should be paid only once even if an athlete participates in more than one event
In the event of having one athlete participating in more than one championship please send an email to info@wscup2020.lv  about this.

ENTRY FEES
Entries are to be registered by team managers via IOF Eventor.
Eventor links:
EYSOC - https://eventor.orienteering.org/Events/Show/6409
JWSOC - https://eventor.orienteering.org/Events/Show/6408
WCUP - https://eventor.orienteering.org/Events/Show/6407

The following information is required at the latest by December 9:
1. Number of participants (men, women).
2. Number of relay teams.
3. Number of team officials.
4. Team manager’s name, address, e-mail address and mobile telephone number

The following information is required at the latest by January 26
1. Name and gender (man, woman) of the participants.
2. Names of the team officials.

Late Entries:
Late entries and changes to registered entries will be possible up until 15.00 on February 3 2020. These should be sent directly to the event organiser who will then register the details in IOF Eventor.
Fees for late entry and changes to registered entries
  Entry Withdrawal of entry
10.12 - 26.01 +20% -80%
27.01 - 03.02 +50% -50%
Name change after 26.01 = 10 €

Competition fees:
Individual 50 €
Relay 120 €
Competitor accreditation fee 60 €
Team official accreditation fee 80 €
The accreditation fee for competitors covers the right to participate in the races, the model event and the banquet. The accreditation fee for team officials covers the model event, team leader meetings, competition maps, start- and result lists and the banquet.

PAYMENTS
Following the deadline for registering the number of participants and team officials (09.12.2019), the event organiser will issue invoices for accreditations, entry registration and waxing huts. Invoices should be paid in full at the latest by January 9, 2020. For changes made after this date, the payment/refund of fees is to be made at the event office upon arrival at the competitions. A penalty fee will be liable for late payments.
Bank details for payments:
Latvijas Orientesanas federacija
Bank: Luminor bank
SWIFT: RIKO LV 2X
IBAN: LV14RIKO0002013111372
reg. Nr. 40008021960
E-mail: lof@lof.lv
Adress: Grostonas iela 6b, Riga, LV-1013, Latvia

SUMMARY OF ENTRIES RECEIVED WSOC
Federation Men Women Team Officals Total
Bulgaria 2 1 1 4
Czech Republic 6 4 3 13
Estonia 3 3 1 7
Finland 6 6 5 17
Japan 1 2   3
Latvia 6 1 1 8
Lithuania 6 1   7
Norway 6 3 3 12
Russian Federation 7 7 1 15
Turkey 3 3   6
Ukraine 2     2
Total 48 31 15  
 
SUMMARY OF ENTRIES RECEIVED JWSOC
Federation Men Women Team Officals Total
Bulgaria   4 1 5
Czech Republic 4 3 1 8
Germany 1     1
Estonia 4 2   6
Finland 6 6 2 14
Latvia 3 3   6
Lithuania 3 2   5
Norway 6 6 3 14
Russian Federation 7 7 1 15
Switzerland 4 5 2 11
Turkey 3 3 1 7
Ukraine 1     1
Total 42 41 11  
 
SUMMARY OF ENTRIES RECEIVED EYSOC
Federation Men Women Team Officals Total
Bulgaria   2 1 3
Czech Republic 4 1   5
Germany 3   1 4
Estonia 6 3 1 10
Finland 4 4 2 10
Japan 1     1
Latvia 8 5 1 14
Lithuania 3 3 1 7
Russian Federation 7 7 1 15
Switzerland 4 4 2 10
Turkey 3 3   6
Ukraine 2 3   5
Total 45 35 10  

OPPORTUNITIES FOR TRAINING
11-12.01 Daugavpils, Latvia Championships sprint and middle
01.-02.02 Ļaudona, Madona Cup

ACCOMMODATION
Accommodation is offered in several categories, with A being a good quality hotel and D being the simplest, a guest house with self service. All prices are per person, per night, including VAT. Accommodation should be booked by sending e-mail to accommodation@wscup2020.lv till January 3.
A; single, full board 70 eur
A; sharing in a twin room, full board 60 eur
B; single, full board 60 eur
B; sharing in a twin room, full board 50 eur
C; sharing in a 3 or 4-bed rooms, full board 45 eur
D; bed (self-service catering available) – 15 eur
Budget accommodation with mattress on floor will be available on request.

WAXING FACILITIES AND SKI WAXING SERVICE
Waxing facilities are available at the competition arena. These have electrical connections, are heated, ventilated and lockable. Cabins are 18 m², price is 550€. The indicated prices cover the full competition week and may be used by all the teams (WCup/ JWSOC/EYSOC) from the same nation. Bookings are made by sending an e-mail to info@wscup2020.lv Invoices will be issued together with those for the entry registration fees.  Booking of waxing facilities is possible till December 9.

EMBARGOED AREA

The highlighted area on the map above represents the orienteering map 1040-2013 (the map might have a different number) and it is embargoed until 10 February 2020 for competitors, coaches and team leaders.
The area is closed for all orienteering activities. For orienteerists skiing the artificial snow track (scheme below) is allowed until 26 January, 2020.


TERRAIN, CLIMATE
Smeceres sils. A moderately hilly area with maximum height diference of 40 metres. A skiing and biathlon centre with numerous major ski tracks. 20-30% of the terrain is open and semi-open areas. On average, snow is about 30-40cm deep in February. Average temperature in February is -6 degrees.

NUMBER AND TYPE OF EQUIPMENT CHANGE AREAS
It will not be allowed to make changes of undamaged skies
Distance Number of deposits
Sprint -
Long distance 1
Middle distance 1
Relay 1
 
PUNCHING SYSTEM
SPORTident AIR+ punching system will be used (SIAC). More information available https://www.sportident.com/documents/information_technical/SI_system_AIRplus/sportident_airplus_information_for_athletes.pdf
 
MAP SCALES AND SIZES
All maps are A4 size (21 x 30 cm) with a 5-metre contour interval.
Distance Map Scale  
Sprint 1:5000
Long 1:15000
Middle 1:10000
Relay 1:10000

APPROXIMATE COURSE LENGTH, WINNING TIMES
 Winning times for  each class will be according to IOF rules 2019:
WCup women WCup men  
85-95 85-95 Long distance
40-45 40-45 Middle distance
10-15 10-15 Sprint
30-35 30-35 Relay for each leg
JWSOC W20 JWSOC M20  
65-75 65-75 Long distance
25-35 25-35 Middle distance
10-15 10-15 Sprint
30-35 30-35 Relay for each leg
EYSOC W17 EYSOC M17  
40-45 40-45 Long distance
20-25 20-25 Middle distance
8-12 8-12 Sprint
20-25 20-25 Relay for each leg

VISA REQUIREMENTS
You do not need visa if you come from EU or Schengen area country.
Other international travellers may be required to hold a Latvian visa prior to travel to Latvia, depending on your country of residence. For more information, please see the Ministry of Foreign Affairs of Latvia. If you require further assistance, please send email to info@wscup2020.lv

TRAVEL INFORMATION AND TRANSPORT
The simplest way to get to Madona is either by car or by air to Riga and a rental car. There is also good public bus traffic between Riga and Madona. Timetable available at https://www.autoosta.lv/category/news/?lang=en
The closest international airport is Riga, 180 km from Madona.
Riga also has daily ferry connections with Stockholm and regular train connections to Moscow, Minsk and St Petersburg.
Organisers will offer a transfer bus from Riga to Madona and back if there will be demand. If you are interested, please let us know by sending request to info@wscup2020.lv as soon as possible but latest by December 15.
Local transport
There will be a transfer bus to model event from Event Centre and Madona. Price is 10 eur per person, please book it before January 3 at  info@wscup2020.lv
If you need transfer from your hotel to Event centre (on competition days), please let us know before January 3 by sending your needs to info@wscup2020.lv.

PUBLIC RACE
On 8.02,  after relay, there will be Public race organised. More information is available in Public race bulletin. Online registration is available in wscup2020.lv.

BANQUET
The banquet on Saturday is included in the accreditation fees for athletes and team officials. Non-accredited persons that wish to attend the banquet are advised to make reservation and payment bay sending e-mail to info@wscup2020.lv
Saturday evening banquet fees for non-accredited persons:

Date Entry Withdrawal of entry
 until  01.12. 30 EUR  
01.01-2.02 40 EUR 10 EUR
03.02-07.02 50 EUR 20 EUR

SUMMARY OF IMPORTANT DATES
The final dates for registering entries, booking accommodation etc. are summarised in the table below. Please note that additional fees apply for late entries.
Event Deadline
Entry registration December 9
Entry registration (names) January 26
Booking accommodation January 3
Booking waxing facilities December 9
Payments January 9
Booking transfer to model January 3


SPONSORS / SUPPORTERS / ORGANIZERS

LOF Linca

EVENT CENTRE:

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